Any shareholder, regardless of the number of shares he or she holds, is eligible to participate in the General Shareholders’ Meeting if he or she so wishes. This meeting convenes all of the Company’s shareholders at least once per year:
Direct Registered Form
You are registered in the accounts managed by UPTEVIA (account manager selected by the company).
The company knows your identity and, no less than 15 days prior to the date of the meeting, you are automatically and directly notified of the meeting via postal mail or email, provided you opted for receiving enotices.
For further information on e-notices, go to our website at: https://www.groupe-casino.fr/en/investors/shareholders/shareholders-meeting/electronic-notice/
Indirect Registered Form
Your securities are registered with the account-keeping institution of your choice, responsible for their custody and management, however, you have expressed the desire to include your name in the shareholder register held by UPTEVIA (account keeper selected by the Company).
The Company knows your identity and, no less than 15 days prior to the date of the meeting, you are automatically and directly notified of the meeting by post.
Bearer Form
Your securities are held in an account registered with the account-keeping institution of your choice. The Company does not send you a notice to attend the General Shareholders’ Meeting.
You can obtain the information and documents necessary for participating in the General Shareholders’ Meeting either from your financial intermediary or on the Company’s website, in the section dedicated to the General Shareholders’ Meeting.
All shareholders must justify their shareholder status by registering their shares in their name, no later than the second business day preceding the date of the General Shareholders’ Meeting, at 0:00 am (Paris time), on the registered securities account held by UPTEVIA or on the securities account held by their financial intermediary. In this latter case, the registration is subject to a participation certificate issued by the duly authorised financial intermediary.
Download PDF : Who is eligible to participate in the General Shareholders’ Meeting ?
Shareholders have several options for exercising their right to participate in the General Shareholders’ Meeting.
Attending the General Shareholders’ Meeting
In order to attend the General Shareholders’ Meeting in person, you need an attendance card. This card, along with valid proof of identity, must be presented at the reception desk and at the sign-in desk on the day of the General Shareholders’ Meeting.
If you have not received your attendance card in time for the Meeting, on the day of the Meeting you must go to the reception desk and present your valid proof of identity and, for those shareholders holding shares in bearer form, a certificate of share ownership (attestation de participation physique) issued by the account-keeping institution.
Votes will be cast using a hand-held voting device.
Voting by Post or Online
You can:
- vote in favour of, against or abstain from voting on each of the resolutions submitted to the General Shareholders’ Meeting for approval,
- vote on any potential draft resolutions not yet approved by the Board of Directors,
- provide an opinion on the amendments or new resolutions that may be submitted at the Meeting.
Voting by Proxy
You can grant a proxy to:
- the Chairman of the Meeting,
- a third party (spouse or any other named individual or legal entity, whether or not a shareholder).
Any proxy may be revoked in the same way as required for appointing a proxy.
Proxy established by a shareholder who has not expressly requested it in advance will not be accepted on the day of the Meeting.
To be taken into account, any instruction must be given before the Meeting within the time allowed.
Any shareholder who has submitted his instructions, regardless of the choice (requesting an admission card to attend the Meeting in person, voting by mail, giving a proxy to the Chairman or giving a proxy to a third party), may no longer choose another method of participating in the Meeting (Article R.22-10-28, III of the French Commercial Code).
Download PDF : How to participate in the general shareholders’ meeting?
Online
Shareholders must submit (prior to the Meeting) their participation instructions in the Meeting via VOTACCESS, a secure online platform that can be accessed:
- for those shareholders holding their shares in direct registered form, by logging onto the PLANETSHARES website (https://planetshares.uptevia.pro.fr) and entering the same login information they use to access their registered account,
- for those shareholders holding their shares in indirect registered form, by logging onto the PLANETSHARES website (https://planetshares.uptevia.pro.fr) and entering the login information provided in the top right-hand corner of the voting form attached to the notice of meeting brochure they received by post,:
- for those shareholders holding their shares in bearer form(1), via the account manager’s website, provided the latter subscribes to the VOTACCESS platform.
(1)Only those holders of bearer shares whose respective account managing institutions have both subscribed to the VOTACCESS system and offer their clients this service in the context of Casino, Guichard-Perrachon’s General Shareholders’ Meeting, will be granted access to this online platform. Access to the VOTACCESS platform via the web portal of the shareholders’ account managing institution can be subject to specific conditions of use defined by the aforementioned institution. As a result, any bearer form shareholders interested in this service should contact their respective account managing institutions for further information on said conditions of use.
To be taken into account, any instruction must be given via the VOTACCESS platform can be accessed from the date on which shareholders receive their notice to attend the General Shareholders’ Meeting (at least 15 days before the Meeting) until 3 PM CEST on the day before the General Shareholders’ Meeting.
Shareholders are advised not to wait until this final deadline to submit their instructions. This will help to avoid any overloading of the Votaccess platform and make allowance for any time that may be required to receive login passwords.
Any proxy may be revoked in the same way as required for appointing a proxy.
Via the voting form
The shareholder must indicate his or her choice by filling out the voting form enabling him or her to vote by post or by proxy:
For those shareholders holding their shares in registered form (direct or indirect), the form is attached to the notice of meeting brochure they received by post. The duly completed, dated and signed form must be returned to UPTEVIA in the return envelope provided for this purpose.
Shareholders holding their shares in bearer form must transmit the postal or proxy voting form, duly completed, dated and signed, to their authorized financial intermediary so that the latter can send it, together with a certificate of share ownership (attestation de participation) issued by them to UPTEVIA.
The postal voting or proxy form is available either from the Company’s website at http://www.groupe-casino.fr/en, or from his or her financial intermediary.
For any proxy forms that are returned without the name of the proxy, the Chairman of the General Shareholders’ Meeting will cast a vote in favour of the adoption of draft resolutions approved by the Board of Directors and a vote against the adoption of any other draft resolutions.
Any voting forms that are returned dated and signed without any specific indications will automatically be treated as proxies given to the Chairman of the Meeting.
Once the instructions have been submitted, regardless of the choice (requesting an admission card to attend the Meeting in person, voting by mail, giving a proxy to the Chairman or giving a proxy to a third party), it is no longer possible to choose another method of participating in the Meeting.
Any proxy may be revoked in the same way as required for appointing a proxy.
In order to be taken into account, pursuant to applicable legal and regulatory provisions, the postal or proxy voting form must reach the UPTEVIA no later than 3 days before the General Shareholders’ Meeting.
*****
Once the instructions have been transmitted, regarless of the choice expressed (requesting an admission card, voting by mail, giving a proxy to the Chairman or giving a proxy to a third party), it is no longer possible choose another method of participating in the Meeting.
A Shareholder voting online must refrain from mailing in a voting form, and conversely.
UPTEVIA
90-110, Esplanade du Général de Gaulle
92931 PARIS LA DEFENSE Cedex, FRANCE
Phone: +33 (0) 1 40 14 31 00
Monday through Friday from 8:45 am to 6:00 pm (Paris time)
« Contact form » and “Chat with an virtual agent” available on the home page Planetshares.
GROUPE CASINO
Shareholder Relations
1, Cours Antoine Guichard
CS 50306
42008 SAINT-ETIENNE Cedex 1
E-mail : actionnaires@groupe-casino.fr